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Requesting Payment with Embedded Timesheets
Requesting Payment with Embedded Timesheets
Mara Ghencea avatar
Written by Mara Ghencea
Updated yesterday

Overview

When it’s time to request payment on Worksome, you can log your working hours or days (depending on your contract terms) in various ways. This article focuses on using embedded timesheets—a built-in feature that simplifies how you record and share your work details with clients.

Key Ways to Record Your Work

  • Embedded Timesheets (recommended in this guide)

  • Uploaded Documents (e.g., your own or the client’s timesheet)

  • Comments (provide extra context to your client)

  • Invoice Total (enter a lump sum for final billing)

Step-by-Step: Using Embedded Timesheets

1. Access the Payment Requests Page

  1. Click “Request Payment.”

  2. Select the Relevant Job – From the dropdown, choose the job or contract for which you want to request payment.

This image shows the payment overview page on the Worksome platform, where users can manage their payment requests. The page lists various job titles, clients, invoice references, and the amounts associated with each job. A highlighted "Request payment" button is positioned on the right side, indicating where users can initiate a payment request. Additionally, a "How to get paid?" link is displayed to provide further assistance.

2. Set Your Work Timeframe

  • Choose Your Dates – Input the date range that reflects when you performed the work.

  • Verify Duration – Ensure you’re selecting the correct weeks or days before proceeding.

This is the calendar function displayed whenever you open a payment request. It is important that the dates chose in this calendar cover the date specified in the worker's contract.

3. Open the Timesheet Section

  1. Select “Timesheet” – Look for the timesheet option within the payment request page.

  2. Click “Create Timesheet” – This action opens a new pop-up window that corresponds to the date range you selected.

This image displays the timesheet section of the Worksome payment request interface. Users can see an input area to specify the amount, with details such as the rate (e.g., DKK 500.00/day) and applicable VAT shown above. The section highlights a dropdown labeled "Timesheet" and a "+ Create timesheet" button, which is emphasized, showing where users can create and add their timesheet entries.

4. Fill Out the Timesheet

  1. Review the Displayed Weeks

    • The pop-up will automatically show the weeks/days you picked in the previous step.

  2. Enter Your Hours or Days

    • If your contract is hourly, input the hours worked in the white boxes.

    • If your contract is day-based, enter the number of days you worked.

  3. Clock Formats

    • Your timesheet follows the device clock settings (12-hour or 24-hour format).

    • If using a 12-hour clock, include AM/PM (e.g., “12:00 pm”).

  4. Save Your Entries

    • Once you’ve added all applicable hours or days, click “Save.”

    • You’ll return to the payment request page, where your newly added timesheet details will be displayed.

This image shows the Timesheet page within the Worksome platform, where users can log their billable hours for a specific week. At the top, the title "Timesheet" is displayed, along with the project role and billing period details. The interface highlights a weekly breakdown from Monday to Sunday, with input fields for each day to record the number of hours worked. In this example, only Friday shows a logged entry of "1," while all other days have "0." Below each entry, there is an icon indicating the option to add comments. At the bottom, the total billable time for the week is summarized, and there are "Save" and "Cancel" buttons to submit or discard the time entry.

This shows the highlighted button of the 'timesheet attached' whenever a timesheet has been added to the payment request. Once you press on it the button turns into a light puprle

☀️ Beta Note

We added a new feature called Timesheet Lines. You will be able to see it on the embedded Timesheet in the lower left corner '+ Add Timesheet Lines'. Read more about it here.

5. Add Comments (Optional)

  • Provide Context

    • If you want to give extra details about your tasks or clarify any points for the client, add comments here.

  • Improve Transparency

    • Well-documented comments can speed up client approval and reduce back-and-forth communication.

This image shows the Comments section on the Worksome Payment Request page, where users have the option to add additional notes. Users can input comments like "See timesheet for additional information" to provide recruiters with extra context and ensure clarity.

6. Submit Your Payment Request

  1. Review All Details

    • Confirm your timesheet entries, comments, and any attached documents (if applicable).

  2. Click “Send Payment Request”

    • Your client will be notified, and they can review and approve your timesheet for payment.

This image shows an overview of the billable time, VAT, and the total amount that will be invoiced to the client. It also features the 'Save Draft' and 'Send Payment Request' buttons. Once all sections are completed, users can click the 'Send Payment Request' button to finalize their submission.

Need Help?

If you need assistance or have questions about embedded timesheets, Worksome Support is ready to help:

  • Chat: Click the chat button in the corner of your dashboard.

  • Email: Send your query to hello@worksome.com.

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