Overview
Timesheet Lines enable freelancers on Worksome to log detailed hours for each project or task, using custom fields provided by clients (e.g., project codes, tasks, or job names). This detailed breakdown helps ensure accurate payments and better visibility over your work.
☀️ Beta Note
Letting you know that the Timesheet Lines feature is in Beta. It is currently in its testing phase on specific clients.
Key Benefits
Detailed Time Tracking - Log hours against specific tasks or codes to keep projects organized.
Transparent Billing - Clearly separate payable from non-payable hours.
Reduced Errors - Avoid manual mistakes by automating your timesheet submissions.
Quicker Approvals - Enable clients to see your time entries at a glance and speed up the approval process.
How to Log Hours with Timesheet Lines
1. Create a Timesheet
Navigate to “Time x Rate”
Go to your job or contract page and click on “Time x Rate” (or “Create Timesheet” if visible).
Add a Timesheet Entry
Click “+ Add New Line” to create a new timesheet entry.
Select the relevant custom field (Text or Dropdown).
Tip: Add multiple lines if you have multiple tasks or project codes for one day.
2. Allocate Hours
Enter Your Hours
Add the number of hours worked for each specific task or field.
Ensure you don't exceed the daily limit set by your client
Payable vs. Non-Payable
Payable Hours: Toggle ON (indicated by a “$” symbol). These hours will be invoiced to the client.
Non-Payable Hours: Toggle OFF (no “$” symbol). Use this option for tasks you need to track but do not bill for.
Hint: You’ll see a weekly summary on the right side of the screen, helping you keep track of your total hours at a glance.
3. Submit Your Timesheet
Review Entries
Double-check your hours, project codes, and any extra notes before submitting.
Submit for Approval
Click “Submit” to send your timesheet to the client. They’ll receive a notification to review and approve.
Best Practices
Log Hours Daily - Update your timesheet daily to keep track of hours accurately and reduce last-minute scrambling.
Communicate Often - If you’re unsure which custom field to use or if you need new project codes, reach out to your client for clarification.
Keep an Eye on Limits - Always stay mindful of any daily or weekly maximum hour limits set by the client.
Need More Help?
If you run into any issues or have questions about Timesheet Lines:
Chat with Support – Click the chat icon in the bottom corner of your Worksome dashboard.
Explore the Help Centre – Find more articles and guides on timesheets, custom fields, and best practices.