What is a batch invoice?
A batch invoice combines approved payment requests into one invoice, instead of sending you one invoice per payment request. You choose how often the batch runs and how the payment requests are split across invoices, so the invoices fit how your finance team books and pays them.
How does it look?
Every batch invoice with more than 3 payment requests has a summary page, followed by specifications with additional information for each payment request.
How are the payment requests batched together?
A payment request is included in the next batch when it has been submitted and approved (or auto-approved), and has not been rejected, cancelled or already invoiced. If a payment request is approved after a batch has run, it is picked up by the next batch, so nothing is left out.
How often are batch invoices created?
The batch schedule is set for each client. It has three parts:
Setting | What it controls | Example |
Run day | The weekday the batch invoice is created (Monday by default) | Monday |
Frequency | Every 1, 2, 3 or 4 weeks | Every 4 weeks |
Start date | The date the schedule counts from, so every run date is predictable | Runs every 4 weeks from 6 July 2026 |
You also choose which payment requests a run picks up:
All approved payment requests: everything that is approved when the batch runs.
Payment requests up to a cutoff day: only payment requests submitted up to a set weekday, for example Sunday. This keeps a clean weekly boundary, such as Monday to Sunday, regardless of the run day.
If your company was set up before these options existed, your schedule has not changed.
How are payment requests split across invoices?
Each run always creates a separate invoice per currency and payment mode. For example, if you contract with workers in another currency, you receive one batch invoice per currency.
On top of that, you can split invoices further:
Grouping | Result |
None (default) | One invoice per currency and payment mode |
By PO number | One invoice per PO number |
By worker | One invoice per worker |
By PO number and worker | One invoice for each combination of PO number and worker |
Payment requests without a PO number are grouped together on their own invoice when grouping by PO number is on.
How do I set up or change batch invoicing?
Batch invoicing is set up by Worksome. Contact your Customer Success Manager with:
The run day and how often you want to be invoiced (every 1 to 4 weeks).
Whether to include all approved payment requests, or only those up to a cutoff day.
Whether to split invoices by PO number, by worker, or both.
Changes apply from the next batch run. Payment requests that are already invoiced are never invoiced again.
Frequently asked questions
Can I see which payment requests are on which invoice? Yes. On the Invoices page you can see which payment requests and PO numbers belong to each invoice.
Do I still need to add a PO number when approving? Yes. If PO numbers are mandatory for your company, you are still asked for one when you approve a payment request.
Can I receive batch invoices through e-delivery? No. Batch invoicing and e-delivery cannot be switched on at the same time.